{"id":1829,"date":"2020-07-17T12:50:14","date_gmt":"2020-07-17T17:50:14","guid":{"rendered":"https:\/\/www.missouriwestern.edu\/purchasing\/?page_id=1829"},"modified":"2023-11-09T14:18:52","modified_gmt":"2023-11-09T20:18:52","slug":"creative-services-guidelines","status":"publish","type":"page","link":"https:\/\/www.missouriwestern.edu\/purchasing\/creative-services-guidelines\/","title":{"rendered":"Marketing and Communications Guidelines"},"content":{"rendered":"

Design Services<\/strong><\/span><\/p>\n

Marketing and Communications can assist with the creation of your design. To begin the process please complete the Design Request Form<\/a>.<\/p>\n

While we no longer facilitate the ordering and printing of promotional items including swag, banners, signage, and vinyl graphics of any type, once your design is approved you may contact and work directly with a vendor of your choice. You will need to be sure to follow the Purchasing Compliance Guidelines<\/a> and approval processes. Payments should be made via purchase order or pcard.<\/p>\n

Please contact Purchasing<\/a> for detailed vendor lists for your printing projects.<\/p>\n

All projects follow a timeline according to university priority status and current workload of team members.<\/p>\n

Printing Services<\/strong><\/span><\/p>\n

Marketing and Communications does not offer in-house printing services. The university is contracted with a local printing vendor and Marketing and Communications can help facilitate certain print needs. We do encourage the promotion of your design in a digital format vs. printing.<\/p>\n

Typical contracted printing:<\/strong><\/p>\n

Copies – must be provided in digital format (pdf). If a digital format is not available, you will be responsible for scanning the document into pdf format if needed. Hard copies will not be accepted.<\/p>\n

Letterhead<\/p>\n

Business Cards<\/p>\n

Small batches of envelopes<\/p>\n

Brochures<\/p>\n

Rack cards<\/p>\n

Postcards<\/p>\n

Handbills<\/p>\n

Flyers – up to 12″ x 18″<\/p>\n

Certificates<\/p>\n

Programs<\/p>\n

If printing is necessary but outside of the contracted specifications (which Marketing and Communications can advise on), alternate vendors may be utilized. Your printing request will be reviewed by a member of the Marketing and Communications team. If it is consistent with the contracted specs Marketing and Communications will forward your job to our vendor. If your job is outside of the agreed vendor specs your form will be sent to Purchasing. Purchasing will obtain quotes and then forward the pricing to you. Your admin will then enter a requisition to place your order.<\/p>\n

To begin the printing process, please complete the Print\/Duplicating Request Form<\/a>. (Requests are processed M-F. Jobs submitted after 3 p.m. will be processed the next business day.)<\/p>\n

1. Marketing and Communications will review your print request and grant approval for the contracted vendor or recommend the use of an alternate vendor*.<\/p>\n

2. If approved for the contracted vendor, Marketing and Communications will forward the job \u2013 please allow up to one week for printing.<\/p>\n

3. Your print job will be delivered (or you may make arrangements for pickup).<\/p>\n

*If your job is outside of the agreed vendor specs your form will be sent to Purchasing. Purchasing will obtain quotes and then forward the pricing to you. Your admin will then enter a requisition. Generally, alternate vendors take one-two weeks to print. Please allow for this in your timeline.<\/p>\n

Typical jobs outside of contracted specifications:<\/strong><\/p>\n

Posters larger than 12″ x 18″ \u2013 unmounted or mounted on foam core<\/p>\n

Larger quantities outside of contracted specifications<\/p>\n

More complex projects<\/p>\n

Folders<\/p>\n

Stickers<\/p>\n

Special Notes:<\/strong><\/p>\n

It is the responsibility of the individual\/department ordering to comply with budgetary requirements.<\/p>\n

All projects follow a timeline according to university priority status and current workload of staff members.<\/p>\n<\/div>

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