ࡱ> 796Q dbjbjͮ 4 ̧ȩed DD#8#:#:#:#:#:#:#$%_(N^#^#s#fff.8#f8#ffr!T"䜪 "$##0#"(^("("hf^#^#>(#(D O: Instructions for the Department to Department Transfer ***The transfer form should be initiated by the Transferring Department. *** Department Transferring the Asset: Completes Gold Highlighted Sections I, II, and III Section I: Department Transferring Asset Department Name = Name of department transferring the asset Department Index = Index of the department transferring the asset Prepared By = The name of the person preparing the transfer Email = The email of the person preparing the transfer Ext = The phone extension of the person preparing the transfer Date = The date the transfer was prepared Section II Transferring Department Certification This is the signature and date of the Department Chair/Director of the Transferring Department Section III: Asset Information MWSU Tag# = It is the 5 digit yellow bar code and/or metal tag. The yellow bar-code tag will say Property of ý The grey metal tag will say ý Western State College Some assets have both a yellow tag and grey metal tag on them, either number is acceptable. Asset Description = The Description of the asset that includes the Model Name and Number Example = Dell Optiplex 780 Computer Serial Number = The serial number is a number put on the asset by the manufacture Use the Service Tag number for all Dell products (computers, laptops, ect) Serial numbers for Apple products can also be found by clicking on the Apple in the top left corner. ****Once the Transferring Department has completed Section I, II and III forward the form with the asset being transferred to the Receiving Department**** Department Receiving the Asset: Completes YELLOW Highlighted Sections IV, V and VI Section IV: New Location Information Building Name = The name of the building the asset will be located in once the physical transfer is completed Room # = The room # the asset will be located in once the physical transfer is completed All rooms on campus are numbered. Suite Letter = Many locations on campus are broken up into suites. If a location is broken up into suites each suite has a letter. Section V: Responsible User Information If the asset that is being transferred is a laptop and/or sensitive in a nature a Responsible Person must be assigned. This is the person who has physical custody of the assets. Section VI: Receiving Department Information Department Name = Name of department receiving the asset Department Index = Index of the department receiving the asset Prepared By = The name of the person who physically received the asset Email = The email of the person who physically received the asset Ext = The extension of the person who physically received the asset Date = The date the asset was received Section VII: Receiving Department Certification This is the signature and date of the Department Chair/Director of the Receiving Department ****Once the Receiving Department has completed Section IV, V and VI forward the original transfer form with the required signatures to the Capital Asset Accountant in Popplewell 115 and forward a copy with approvals the to the transferring department****  678?Hhjvw f  ,-mnop{ߧҧҗȄsgh#ha5CJaJ!h}@ha5>*B*phwh h`@5>*hjaha5CJaJh#iha5CJaJhahuha5!h}@ha5>*B*phwhh#ha5h=ha5>* ha5h=ha5hjahaCJaJh 5CJaJh#ha5CJaJ'78 H < f  [ N  & Fgda & Fgda & Fdgda & Fgda & F^gd#i^gda & Fgdagda$a$gdaN  k nop\\9f%h & Fgda & Fgda & F^gd#i & Fgdagda$a$gda & Fgda & Fgda[\T[g89@BCDEfghbdlmqz_cdh` h`@5 h8A5huha5h]ha5hwaha5h =ha5 ha5hVha5hah#ha5 h#ha0hcdd$a$gd#i^gda & Fgda & Fd^gd#i & Fdgda21h:p#i/ =! 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