ࡱ> 574Q bjbjͮ 4̧ȩe DD$$ $ $ $ $ $ $$&E)ND$D$Y$,,,:$,$,,r"T#;z" $o$0$") )#)#,D$D$($)D O:  Instructions for the Asset Trade-In Form You must obtain approval from the Capital Asset Account prior to completing this form or using assets as trade-ins.* ****ý is required to obtain approval from the ý State Agency for Surplus prior to using any asset as a trade-in on a new purchase. **** Section I: Department Trading in the Asset Department Name = Name of department transferring the asset Department Index = Index of the department transferring the asset Prepared By = The name of the person preparing the transfer Email = The email of the person preparing the transfer Ext = The phone extension of the person preparing the transfer Department Chair/Directors Signature Date = The date the transfer was prepared PO# of New Asset = The PO number of the new asset being purchased List on the Req/PO the tag and serial numbers of the asset(s) being used for trade-in on the new equipment. Section II: Asset Information MWSU Tag# = It is the 5 digit yellow bar code and/or metal tag. The yellow bar-code tag will say Property of ý The grey metal tag will say ý Western State College Some assets have both a yellow tag and grey metal tag on them, either number is acceptable. Asset Description = The Description of the asset that includes the Model Name and Number Example = Dell Optiplex 780 Computer Serial Number = The serial number is a number put on the asset by the manufacture Use the Service Tag number for all Dell products (computers, laptops, ect) Serial numbers for Apple products can also be found by clicking on the Apple in the top left corner. Building Name = The name of the building the asset will be located in once the physical transfer is completed Room # = The room # the asset will be located in once the physical transfer is completed All rooms on campus are numbered. Suite Letter = Many locations on campus are broken up into suites. If a location is broken up into suites each suite has a letter. An SS1 Form will also need to be completed and the original forwarded with the Trade-in Form Make a copy for Departmental Records ****Once the form has been completed forward the original trade-in form with the required signature to the Capital Asset Accountant in Popplewell 115. Please call the Capital Asset Accountant, X4576 for questions regarding this form or instructions. *+,VWjo~Y ] ^ _ ` v ƵxgXME@E h45huha5hjahaCJaJhFp]haB*CJaJph hFp]hi/5B*CJaJph hFp]h45B*mH phsH hFp]B*mH phsH #hFp]hFp]5>*B*mH phsH hFp]5B*mH phsH hFp]hFp]5B*mH phsH h45CJaJha5CJaJhi/5CJaJh 5CJaJh#ha5CJaJhI5CJaJ+,j^ _ ` E | M & Fdgd4 & Fdgda & Fgda & F^gd#igda$a$gd4$a$gda R ` h { XY{|^_IMļ誥诪 h`5 h%5 hFp]5 ha5 hI5hIhI5hVhy5 hy5hyhy5hyha5h#ha5 h#hahuha5hFp]h4hIha1  n f *Y|_`$a$gd#i & FgdI^gdI & Fgdy^gdy & Fgda & Fgda & Fgda & Fgda & Fgda$a$gd#i21h:p#i/ =! 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